{"id":10972,"date":"2022-08-12T13:54:26","date_gmt":"2022-08-12T17:54:26","guid":{"rendered":"https:\/\/www.franchisegator.com\/articles\/?p=10972"},"modified":"2022-08-12T13:54:26","modified_gmt":"2022-08-12T17:54:26","slug":"how-small-businesses-manage-finances","status":"publish","type":"post","link":"https:\/\/www.franchisegator.com\/articles\/how-small-businesses-manage-finances\/","title":{"rendered":"How Do Small Businesses Manage Finances?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Are you in the process of <\/span><a href=\"https:\/\/www.franchisegator.com\/info\/starting-business\/\"><span style=\"font-weight: 400;\">starting a business<\/span><\/a><span style=\"font-weight: 400;\">? If so, you\u2019ll want to place a high priority on handling your books. <\/span><a href=\"https:\/\/www.franchisegator.com\/info\/managing-business-finances\/\"><span style=\"font-weight: 400;\">Managing business finances<\/span><\/a><span style=\"font-weight: 400;\"> can mean all the difference between success and failure and can keep you from lying awake at night worrying about the numbers.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How do you manage your finances? This guide will introduce you to some questions you should ask as you prepare to run <a href=\"https:\/\/www.franchisegator.com\/franchise-listings.php\">your own business<\/a>.<\/span><\/p>\n<p><b>What Do I Need to Get Started?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">One of the first things you\u2019ll need when starting a business is an Employer Identification Number, or EIN. You can obtain an EIN through the IRS. This number will serve as a unique identification for your business, which means you won\u2019t have to put your Social Security number on your business documents.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you have an EIN, you\u2019ll want to open a business bank account. Most banks offer specialized banking services for business owners and can also help you with such products as a business loan or a business line of credit.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Online banking tools are a great way to manage your money, but if you plan on making a lot of frequent cash deposits, you\u2019ll want to select a brick-and-mortar bank in a convenient location.<\/span><\/p>\n<p><b>How Do I Create a Budget?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve established your business, you\u2019ll want to create a working business budget. Basically, this is a solid plan for managing your small business finances.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re not sure where to start, simply make two columns. On one side, write down all of your expected expenses. This will include things like:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payroll<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business loans<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inventory<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Taxes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Business insurance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Commercial real estate space<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Franchise fees and royalties\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Fortunately, at an early stage, it\u2019s relatively easy to forecast these expenses as long as you\u2019re thorough.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the opposite column, write down your sources of income. This can include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Retail sales<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">eCommerce sales<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Interest generated from business investments\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Admittedly, you might not have a clear picture of how much you\u2019ll expect to earn at this stage, but you\u2019ll at least know how much you\u2019ll need to cover your current expenses.<\/span><\/p>\n<p><b>How Do I Handle Payroll?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Unless you hire a human resources (HR) director, you\u2019ll have to come up with a plan for hiring and paying your employees. This includes expenses such as:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee wages<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Paid time off<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Benefits (healthcare, retirement, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sick leave<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Taxes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Worker\u2019s compensation\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You\u2019ll need some type of accounting software to do this, preferably one that offers advanced features for things like tracking overtime and more.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This also means that you need to establish clear employment policies and document them in an employee handbook. Do this before you hire a single employee. Otherwise, you may create confusion (and even conflict) down the line.<\/span><\/p>\n<p><b>What Financial Statements Do I Need?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The person in charge of managing business finances will need to understand how to prepare your company\u2019s main financial statements. There are three in total:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Income statement (aka \u201cprofit and loss statement\u201d)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Balance sheet<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cash flow statement\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Your income statement will reveal your overall business revenue for a specified period of time. It is often prepared quarterly or annually.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your balance sheet is similar but keeps track of your overall assets, liabilities, and equity to ensure your business remains profitable. When applying for a business loan, lenders will often ask to see both your balance sheet and your recent income statements.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finally, your cash flow statement will reveal your inflows and outflows of cash and can provide an indicator of how much working capital you have to invest in new business projects, purchase new inventory, or pursue other expansion projects.<\/span><\/p>\n<p><b>Who Will Manage My Business Finances?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Perhaps most importantly, business owners will need to designate someone to handle their business finances. The cheapest way to do this is for the owner to handle their own books. But even though accounting software can make this easier, it still steals time away from the revenue-generating activities that managers should focus on.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Hiring a full- or part-time bookkeeper is a solid option, especially since they\u2019ll bring a greater level of expertise to your business. Unfortunately, this can also mean a higher cost. Some companies, therefore, choose to outsource their finances to an online accounting firm, which can provide up-to-date reports on the company\u2019s earnings.<\/span><\/p>\n<p><b>Franchising Makes Business Easy<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Starting a business is never easy, of course, but franchising offers less risk than other types of business. Use the locator tool on Franchise Gator to find a <\/span><a href=\"https:\/\/www.franchisegator.com\/franchise-listings.php?\"><span style=\"font-weight: 400;\">franchise opportunity<\/span><\/a><span style=\"font-weight: 400;\"> in your area and build your dreams using the established business model of one of today\u2019s top companies. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Are you in the process of starting a business? If so, you\u2019ll want to place a high priority on handling your books. Managing business finances can mean all the difference between success and failure and can keep you from lying awake at night worrying about the numbers.\u00a0 How do you manage your finances? This guide <a href=\"https:\/\/www.franchisegator.com\/articles\/how-small-businesses-manage-finances\/\" class=\"more-link\">&#8230;<span class=\"screen-reader-text\">  How Do Small Businesses Manage Finances?<\/span><\/a><\/p>\n","protected":false},"author":5,"featured_media":10975,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24,29],"tags":[],"class_list":["post-10972","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-franchise-experts","category-how-do-i"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How Do Small Businesses Manage Finances? - Franchising Blog<\/title>\n<meta name=\"description\" content=\"Managing business finances can mean all the difference between success and failure. 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